While we are certainly not targeting our brilliant young Millennials, they do bring a very different angle to the workplace that was never there before 2010.
Yes, our older generation are very much online, on a variety of, but they are not as active, or as “into” their socializing as are our Milllenials.
A heads-up, if you needed a reminder of what a millennial is … a millennial is a young person, generally born between early 1980’s and early 2000’s. They are the Generation Y, the children born from the Baby Boomers, and they are trendy, “with-it” and basically the future. They are very tech-savvy, and often lead us “fogies” to frown disconcertedly at them and scratch our thinning heads.
Okay, so I am over-dramatizing it, but they are a very real phenomenon, and ones, which we should be looking out for, as they are an integral part of our lives and the next 40 to 60 years.
But, they do come with a warning tag.
Because they are constantly on their mobile phones, or other mobile devices, such as tablets, iPods and laptops, they bring with them a gap for viruses and the likes to infiltrate our workplaces, and lead us having to call on.
Cyber attacks are rife, and even more so when a user of a mobile device enters a business. They are, for the hackers and, a real easy-in.
So, to protect your company from fatal attacks, we have comprised a list of the risks, which these devices pose, and ways to get around them.
As our mobile communication devises are much smaller than ever before (although there is a growing trend to go back to bigger-is-better) they are easily moved in and out of buildings and workplaces.
Cyber thieves can, in essence, simply walk into your business, and take what they want. That they are going through your employees mobile small device, is just par for the course. Yes, it really does happen, and not only in the movies.
Our phones, especially, are alive with invisible strands of communication and data. We receive many messages, daily, on our phones, and an unassuming user, may just well allow a hacker access to your network without even realising it.
All they have to do is accept a request to access something. Many are very aware of these possibilities, but it really just takes one. And, believe me, these hackers have patience and tenacity on their side.
Whereby your employees need to keep passwords and passkeys on their person in order to access certain areas and computer systems, means they are carrying valuable data on them. With iPhone and other Android devices, you can save passwords and other secretive material in a special folder, only accessible with the use of a password. But, this poses a risk and a gem of an opportunity to a cyber thief.
Ensuring your firewall is water-tight is crucial, and yourmust set it up in such a manner that it won’t allow any kind of access, unless there is a double password system.
Changing of the passcodes is also important and it is best if your staff keeps the passwords in the head, a trying task we know, but it is best.
What, you ask is that? A new form of advertising? Well, kind of. Again, we receive a constant flow of “sellers” on our phone, by way of an sms or sometimes a pop up, and just one false move can allow a hacker to get into your phone, and in turn the network you are connected to.
Spam comes in many forms, and not only as an email. Just clicking or tapping on the spam can allow access.
Trojans are not just lovely mythical horses; they are real viruses that can mess your entire system up. A simple email receipt and an even simpler click on an attachment or link can send a virus shooting across all avenues linked to their device.
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Make sure your emails are scanned before they land in your employee’s inboxes, and if they receive sms’s and even whatsapp messages onto their phone, ensure they are not receiving them whilst linked to your network Wi-Fi connection.
Again, being connected to your company Wi-Fi is great for those wanting to save on data, but it is not so great when they invite all and sundry in for afternoon tea and cake.
There are many loop holes and weaknesses present in Wi-Fi connections, and don’t believe everything you hear from your network support. From fibre optic to good old ADSL, your business is vulnerable, period.
Just don’t allow it. Don’t let your staff connect to your Wi-Fi with their personal devices. Or if their device is vital to their function in your business, then set it up that only certain applications can be linked to the Wi-Fi.
The Productivity Dilemma
While we are always chasing the next dollar sign, and this sometimes means being accessible 24/7, it can also be opening up greater risks in your company.
Be aware of what everyone is connecting to and for what reasons. If it means banning certain applications on their phones, laptops and other mobile devises, whilst in you buildings, then so be it.
This is your business, and you don’t need those that didn’t work their asses off to mess it up with a simple mistaken click. Data recovery can be expensive, so rather take precautions.