Planning an event, no matter how big or small takes a lot of effort. When you are planning an event, you need to start off somewhere.
Before you can start pitching your event to sponsors you need to have a plan ready. The plan needs to include details like the venue of the event, the expected footfall, the target audience, estimate date, estimated events and the point of the event. Armed with a skeleton plan you can approach your sponsors and performers for the event.
Funding is a major part of planning any event. Depending on what is the target if your event you can. All sponsors matter, so approach all businesses big and small to try to get a sponsorship for your event. Even the smallest sponsor can help make a huge difference to your event. Sponsors can also help you get important contacts for your event.
You are more likely to get more sponsors and increase the footfall by having a cause. Pick a cause that you would like to spread awareness on. In the process of spreading awareness for your cause, you spread information about your event as well. Make it transparent that a part of the profits will go to supporting the cause. Many artists also choose to participate in events that work towards any particular cause.
With your budget in place, you can start looking for the performers. Depending on what your event and cause are, you can choose to approach the appropriate performers. A mismatched performance list can be the death of the event. Get some popular performers to ensure the success of your event.
Keeping the performers and the expected footfall in mind you can choose the right venue. Booking a venue in advance can save you a lot of money. So, once you have a rough plan and estimate in mind start looking for a venue to book. Find a venue that can hold slightly more people than your estimated footfall. It is better to have a slightly empty venue than stuffing too many people into small spaces.
The type of people you want attending your event can determine your guest list. If you want a closed event then you need to have a VIP guest list. Buy at affordable prices and keep them ready at the entrance. If you want an open event you can allow the VIP passes to be sold at higher prices. Your VIP guests will be paying to get the VIP ID badges and the benefits of it.
Whether you want an open or closed event you need to get the word out. Hit social media platforms to get the right kind of attention and. Set aside a budget for promotion to attract more people.
No event can be a success without people working tirelessly to keep things in order. Volunteers can be an integral part of your event planning. Have volunteer badges ready to distinguish the volunteers. Apart from volunteers, you can choose to hire experts, like security personnel, to take care of certain work.