Technology has so many variables that it interacts with all parts of our lives, improving them as much as possible. Yet, tech and paper now blend in a way that many forgot about and should remember. Aside from the software options available, there is a tool that can increase productivity and minimize time management risks. The printable calendar is a traditional and effective way to respond to work-related stress.
Many remember paper calendars from childhood, when they were ticking birthdays or family events. The tool managed to overcome time challenges and still flourishes in 2018. Calendars are tools you use in digital or analog form at least once a week. You typically consult a calendar to find out the date and calculate remaining days until an event occurs. How about turning the traditional paper calendar into a modern tool that improves your productivity?
Where to Find a Printable Calendar?
Paper calendars are usually available in any newspaper kiosk between December and January. Otherwise, you might have trouble finding a paper calendar. Even so, instead of finding a design that fits your needs, you only get to choose from colorful and overloaded designs.
However, using a printable calendar doesn’t require a budget if you turn to the right sources. We have researched for options available in portrait, landscape and daily planning form and came up with monthly sheets that only outline weekends. You canand only the monthly sheets you’re interested in.
Simple designs leave you freedom to symbol and color code and minimize any distraction. You should mark dates and events in your calendar and quickly acknowledge them, so any extra color might raise concerns.
How to Use a Printable Calendar
The printable calendar works as a reminder if you place it in a visible area. Experts say that one such spot is the wall behind your desk, next to the laptop or computer monitor.
By color coding you get to manage tasks and also group and prioritize them. Before using the calendar, you reorganize your work tasks and even prioritize them. An easy method to find out what tasks are truly essential is to use the Eisenhower scheme and categorize them as:
- Urgent and important – tasks with short-term effects.
- Important, but not urgent – tasks you regularly postpone, although they might benefit the overall company’s wellbeing.
- Urgent, but not important – administrative tasks you need to handle although they don’t have long-term consequences.
- Not urgent and not important – things that can further be postponed as their results don’t significantly change your further activities.
You can use the calendar to mark business meetings and events, conferences, lunches with clients, deadlines for product releases, reports and other responsibilities which last longer than four hours.
The key rule in using a calendar is not to get carried away by marking dates in the calendar. You cannot fully schedule an entire month. Also, you will need room for national holidays, vacation days and family occasions you should attend.
Increase Your Productivity Using a Printable Calendar
- Group similar events. When you perform similar tasks, your brain reacts faster. Avoid multitasking and responsibilities as much as possible. Your focus in details increases as well as work speed.
- Build your routine. The as a reminder only if you consult it accordingly. Create a ritual by checking your calendar in the morning, before opening your email. A calendar is more efficient than the alarm that notifies you one hour or ten minutes before the event. However, you also need to handle its implication in your daily job and make sure you consult it when necessary.
- Back-up your data. You leave the office every day and sometimes travel to another state for a meeting or conference. Connect the calendar with your work-related apps by taking a picture of the monthly sheet. Make sure you update the picture every time you tick or mark something in the calendar.
- Evaluate and improve. Your work productivity should improve on a monthly basis. Therefore, whenever a month ends you should analyze the data from your calendar. Observe what activities you’ve missed, what could’ve taken more or less time to complete. Write down your observations and apply them in the next month.
- Share it with your assistant. These analog tools work if they also keep everyone else up-to-date with your activity. Share the calendar with your assistant and notify them whenever you mark a new event. You can even send it as a weekly newsletter. However, refrain from allowing colleagues or assistants to write down notes in the calendar, as they only confuse you.
The printable calendar is efficient because it also helps you provide others with quick confirmations regarding your availability. The tool also forbids you from editing and doesn’t allow you to postpone or switch. The more changes you make, the less understandable your calendar will be.
Printable calendars manage to work as productivitythat improve the quality of your work every month. They develop your time management skills while taking away multitasking and stress. Thanks to their endless possibilities, you can also use calendars to organize your house and family activities.