Are you using a computerized maintenance management program? If not, you are possibly using a paper based system. That is a situation where you would be looking for a good CMMS software. But, with a wide range of choices available at your disposal, it may be spoiled for the right option. Do not fret- we will guide you choose the best option for your needs.
Choosing the right kind of CMMS software is essential for years of trouble free functionality. In fact, CMMS is long term innovation, and a wrong choice can land you in trouble.
Take Stock of your Business Needs
The CMMS software you choose will necessarily be dependent upon the exact needs of your business. That would necessitate taking all stakeholders into confidence. Break up your maintenance requirements in a well-documented list. The type of software will also be one of the important aspects you need to give a thought to. While checking out the needs, also give a thought to the possible requirements that may come up in the next 5 to 10 years.
Brainstorm with Current users
Check out the current users working in the maintenance management. Check out multiple departments including purchases, marketing, production, accounting and support system to name a few. This will help you find the issues you may be facing right now in your maintenance management or the requirements that end users are looking ahead for.
Create a list of Options
Based on the above options, prepare a list of potential contenders for a good CMMS software. Conduct a complete research for the best tools. You can employ multiple research options. Look for software manufacturer’s guides, reviews, and other reliable options. You can also interview the current users of the software. Do not research on less than at least 25 different services. Create a shortlist of top 3 or top 5 companies that meet your requirements. Go through another brainstorming session with all the stakeholders when arriving at the list of candidates.
Review and Finalise
Conduct a more thorough research into what the CMMS software you have chosen can offer you. Some of the points you may need to consider would include the possibility of assisting in growth, complete functionality to meet all the requirements, the simplicity of use, and technical support. In addition to them, it would also be essential to give a thought to the capability of the vendor in meeting your requirements in an effective manner. In fact, you would continue to need it for a continued period.
Choose the right CMMS software after a thorough research. A wrong choice can go a long way in unwanted downtimes, loss of working hours, poor employee morale and similar other issues. Choosing an ideal CMMS tool that offers valuable training and long-lasting functionality should make your maintenance schedules and other activities simple and easy to manage.