The internet and your computer itself are the places where most data is being stored, whether it’s your personal data or work stuff. Before computers became a household thing people had file cabinets full of paperwork and wrote things in notebooks that they stored in boxes (and might still have around). In recent years, with the coming of cloud storage, it has become increasingly easy to store and manage data.
Storage is one thing, though. How are you keeping things organized? How are you allowing other people to view what you have written?
You don’t just want to have a content management system for the work you do, or for your employees to use to better manage everything. But you also need something that helps with maintenance and helps keep everything organized. Think of how much time you can save by having a system that keeps things organized for you.
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When it comes to content management even cloud storage can help. Google Drive is probably one of the most well known and used cloud storage places right now, and it is used by both individuals and businesses. It offers a great way to have access to all your info from anywhere you can get on the internet and it allows you to share items with specific people, make it visible to everyone on the internet, or keep it just for yourself.
From scanners that let you turn your receipts into digital files so they aren’t taking up your space to tax websites that save your information from year to year to make tax time easier, managing this type of data is a must. Doing taxes every year for someone that is simply an employee can be a breeze, but for entrepreneurs, small business owners, and freelancers it can be a pain. You need to be able to store info in a convenient place.
There are apps and computer software programs made to store and track your receipts, which can save you a ton of time sorting when that time of the year rolls around. It’s definitely far more convenient than keeping them in a shoe box!
Files And Folders
Files and folders are no longer just an offline thing. Using your computer as your filing cabinet is definitely the best way to save space. However, you need to make sure that you are keeping backup files. Just like you can lose your paper files in a fire, you could lose your computer stored business files (or personal ones) if your computer breaks down or gets corrupted.
You can save from all these issues by using cloud storage. You also have the option of storing stuff on a thumb drive or even saving info on a backup disk. Then put these items in a safe place, like a fire safe/lock box.