A banquet hall is a large area that is often used for celebrations and events. These halls are usually large and require catering services. Banquet halls are often situated in beautiful locations which also add to the atmosphere of the event and usually reduce the chances of being interrupted. Banquet halls can also be used for celebratory events like, wedding receptions, private parties or corporate events like award ceremonies, conferences and product launches.
When you are, the first thing you should pay attention to is the location of it. Firstly, the hall should be accessible without a lot of difficulty to all of your guests. You might want to look at halls that are central in location to everyone’s place of work or place of stay. Secondly, you should make sure it has special provisions for those who have requirements such as ramps for wheelchairs. Next, you should consider if the banquet hall has everything you will need for your event or if you will have to procure them from local companies. This includes services other than the catering such as equipment for a presentation or exhibition or a stage. While most halls will have provisions for whatever you need, you should take it upon yourself to make a list of the requirements and figure out a way to get everything together for the event.
In addition to any catering service you may arrange for, you should also make sure you have other refreshments. If you want a bar, you should figure out if there is one on location or if you will have to hire a mobile bar. Further, will this bar be open or will your guests have to pay for it?
The next thing you should consider is entertainment. Depending on how long your event is, you may want to hire a DJ, a comedian, or even a professional photographer to capture footage of the event to make it more memorable.
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Once you have finalised your location, you should ensure that the table and seating arrangements are done properly. While your venue’s organiser may have already made some provisions, you should also take the responsibility to check. At the time of booking, make sure to confirm that there is sufficient space for all your guests as well as all the required props and equipment. In the case of an event within your event, you should make sure that there’s enough space for them to spread out in, maybe in an outdoor area.
If you are planning to use an outdoor area, you should consider how the weather outside is. You should maybe check with your venue organiser if they can set up a marquee outside your hall in case the weather changes and you need cover. These could either be hired by the venue’s organiser itself or a local company.
A few other considerations you should make are related to the decoration of the venue and the theme of the event. If you already have an idea in mind, make sure that your venue organisers have all the materials else you make provisions to carry them there. Otherwise, appoint a team of decorators to handle everything. Make sure that everything is set up well before your guests start arriving so they have a memorable event.