On 12 May 2017, a worldwide cyber-attack hit 150 countries and impacted over 250,000 computers. This cyber-attack was known as ‘Wanna Cry.’ Its other names were WannaCrypt, WanaCrpt0r 2.0, and Wanna Decryptor. The huge impact it had made one thing very clear- it was time to up the security of documents being stored so as not to be affected by such malware. It is here that Document Management Systems (DMS) step in. These systems, with their centralized storage of all company documents, have several benefits, some of which are listed below-
- It is simpler and more effective to safeguard one centralized system from virus attacks than each company’s computer. While each computer should have some security, your IT department will probably agree that preserving the central server is easier.
- A second advantage is taking regular backups of all documents to keep everything safe, irrespective of whether a natural or human-made disaster hits. This can be implemented by formulating certain protocols in the document storage policy.
- also allows easy standard access to documents as well as auditing access to them
The wants Cry virus is a type of virus or malware popularly known as ransomware. This means that some information from the affected computers was stolen or encrypted and would not be returned unless the owners paid the ransom fee, which was 300 US dollars. This payment had to be made through bitcoins, and following payment, the files would be decrypted, and access would be returned.
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This particular virus was seen to have infected only versions of Windows that were older than 10. Similarly, all laptops that ran on Mac OS and Linux were safeguarded against Wanna Cry. Suppose you are among the unfortunate who have a laptop or desktop that runs on an earlier version of Windows. In that case, the solution is to apply the Microsoft Windows security patches distributed by the company. Even if you use Windows XP, which is now unsupported, there is a patch available for your use.
Whether you were affected by the virus or not, there are a few steps you can take to ensure it does not happen to you again or simply that it never happens to you. Firstly, most viruses are spread through chain emails, known as phishing emails. If you do not know the sender or the email looks suspicious, do not click on it. Secondly, you need to keep backups of your information. Make yourself a schedule that you will stick to. It is the only way to provide a safety net if a calamity befalls you. Thirdly, have some safety software installed on your computer to keep the malware at bay. This may seem an expensive investment, but you will be thankful for it.
Whether it is your business documents or your ones, do not take your laptop or computer’s security lightly. Ensure that all your operating system software is up to date so that even if you have malware infecting your computer, your company can help you effectively.