Email today is such an integral part of communication, despite the best efforts of some to find a way to replace it. For most modern businessmen and businesswomen, they have to deal with email constantly.
There are steps you can take to keep control on not just the spam you have to deal with, but also how cluttered your email inbox becomes. Keep in mind that without a good spam filter, those junk messages are going to take away from your productivity, just as being disorganized elsewhere will. Everycloudtech.com also provides some great tips to boost productivity in the workplace.
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First, consider the best spam filters.
One of the first steps to take control of your email inbox is to have a high quality spam filter in place. This helps to sift out a lot of the messages you don’t want, directing them to your junk folder instead. However, there are times when a legitimate email could get caught by a spam filter and directed to the junk folder, so it’s still important to check them every once in a while to make sure you haven’t missed something.
These spam filters can save a significant amount of time every single day. Most people will go through their email inbox, looking for important messages, but also opening those that aren’t important, just because they had a compelling headline. By not seeing these and only limiting yourself to one time a week, for example, to go through your junk email folder, it can boost productivity.
Second, filter your messages.
This is not just referring to spotting junk mail and rerouting it to your junk folder, but rather setting up a program that can help sift your email messages into groups. For example, you can establish that any emails coming from your own company (ie. [email protected]), with the same domain address, will be routed to a specific folder.
This can save you a lot of time by helping you stay organized and focused only on work-related emails throughout the day. You can get to those other emails later on.
How important is organization?
Not many people pay close attention to the organization of their email inbox. However, what happens when your desk, file cabinets, and the rest of your office becomes cluttered with paperwork, files, folders, books, and so much more? It becomes much more difficult to find things you need. You could end up spending a significant amount of time just trying to look for important documents.
That’s the same when it comes to emails.
If you don’t get your email inbox organized, you will spend more and more time trying to deal with it, sift through it, and that’s going to reduce productivity. Every minute counts in the business environment today, so for those who want to maximize their productivity, it’s absolutely essential that they get the right email archiving management system, the best spam filters on the market, and begin dedicating their email address just for work. That means unsubscribing from any and all email lists and instead using a separate email account outside of work for these interests.