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How to ensure the security of cloud data storage?

A vast number of business owners in the beauty sector continue to be apprehensive about storing information using cloud data storage. The main reason is the lack of knowledge about benefits offered by this solution. And the advantages are countless!

Wishing to provide their data with an increased level of security, salon owners choose to store information in notebooks, folders and in the hard drives of their laptops. As a result, the solution they decide on is not only less convenient but also less safe. Using a system located in the so-called “cloud” makes it easier to manage a business and to protect data from loss resulting from all types of technical failures and accidents, such as a fire or a computer breakdown. How can we be sure that information stored in the cloud is safe?

What are the actual capabilities of the cloud?

Most importantly, cloud data storage eliminates the risk of data loss as a result of damage to physical data storage media. Professional systems are protected with backup copies stored on multiple servers. Thanks to this, users are not inconvenienced in the event of a technical or power supply failure. The cloud also guarantees systematic and automatic data updates, easier searching for data and the ability to store all important information in one place.

What are the advantages of cloud software?

The principal advantage of cloud data storage is its ease of access. The user is no longer limited to working on one computer or to using one notebook which stores all crucial information. Instead, the user has full access to all data via the Internet, from any location and on any device. Cloud software makes it possible to automatise numerous time-consuming tasks, such as creating and disseminating work schedules, reminding clients about their upcoming visits and generating different types of reports (the system generates them automatically).

 

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How to ensure the security of data stored in the cloud?

The security of cloud data depends to a large extent on the system supplier, who is responsible for the provision of suitable security measures. A well-designed system features automatic updates which guarantee its problem-free operation. Similarly, such a system creates backup copies daily, codes them and stores them away safely.

Of course, this is not all. The salon owner is also responsible for maintaining the security of cloud data. How is this achieved?

  1. Use secure passwords and reset them frequently. Memorise them – don’t note them down on the device you use or in any other place where they can be seen by unauthorised people.
  2. Make sure the devices you use are equipped with good antivirus software.
  3. Don’t leave the system open when leaving your computer unattended to prevent unauthorised access to your data.
  4. Create individual accounts for your employees and specify the access level for each employee. In this way, you will have full control over who, when and to what extent accesses your data.
  5. Provide your employees with training on data security.

The method of storing sensitive data directly influences its security, and at the same time, the security of the entire business. Therefore, it is of key importance to provide your company information with the highest degree of protection. Step one is the selection of a suitable cloud data storage system designed and developed by a reliable supplier. By transferring your data into such a system, you can considerably minimise all risks related to data storage and consequently gain the ability to recover data in the event of any unforeseen circumstances. Your business information is secure, and you can focus on other important business matters.

Author:

Monika Kasperczyk – marketing consultant at Versum. She has over 10 years of experience in marketing, public relations and small business consulting. Travel enthusiast with dozens of visited countries. Lived and worked in Australia, New Zealand, Ireland and France.

About Rohit Shetty

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