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Get Organized: Smart Tricks for Sharing Photos

368228 get organized smart tricks for sharing photos Get Organized: Smart Tricks for Sharing Photos

Tricks

Compared with film photography, digital photography is amazingly convenient and cheap (start-up costs aside, it’s basically free). Digital cameras have allowed photo enthusiasts, amateurs, and even the worst photographers to become highly prolific, capturing thousands of images with ease. With more photos than was even possible to capture in days of yore, how should you organize them and share them?

Tricks Of Photo Sharing

Lead software analyst for Wideinfo and photography enthusiast Michael Muchmore recently wrote in detail about the many options for sharing your digital photos on the Web, which outlines a number of different websites and service providers that enable photo-sharing. Here, I’ll focus on the organizational side of managing and sharing your photo collection, like how to name and group photo sets.

Tricks How to Name Your Photos

File names are one of the trickiest parts of keeping a photo collection organized because they often change when the location of the photo changes.

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For example, your camera might call a photo IMG_2462.png or some other totally incomprehensible name that doesn’t give a human being any information about what the image is. If you import that image into photo editing software, you might add it to a collection, in which case you may or may not change the file name, but you’ll certainly add an album name. Then, say you upload that same image to Facebook, where the social network prompts you to add a title, caption, location, date, and so forth.

In some ways, Facebook is on the right track in prompting you to add more metadata. The more information a photo contains, the easier it is to find. It also makes for a better experience for the people who view your images, which is what photo-sharing is all about.

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I like to rename my photos right when I import them. It can be slightly time-consuming, but it makes every single step going forward simpler and saves you time in the long run.

Add the date. Six digits representing year, month, and date (such that 120105 equals January 5, 2012) appear at the start of all my files. It serves two purposes.

First, when I view my files on screen, they automatically sort by the date taken when I sort by name. File names works better for organizing by date that the date stamp that the computer stores on each file because that second “date” changes when you open and edit the file. The file name will never change unless you change it.

Second, I often know immediately without even opening the image roughly what’s in it, based on the date. The content of photo collections often correlate to specific holidays, birthdays, vacations, and most people intuitively know the date. Files named with dates from May, June, and July are almost always travel photos. November and December photos are usually family pictures from the holidays. Not everyone thinks about their data in terms of date, but with photos, most people do (sometimes more than they realize).

If you can’t remember the exact day when a photo was shot, you can sometimes find it from the camera’s own data about the image. When all else fails, year and month are good enough (e.g., 1201 for January 2012).

Add a second identifier. Year-month-date often gives you a big hint about what’s in a photo, but you can and should add a second identifier, too. Your second identifier, which you should add after the date info, can be shorthand, like “NYC” for pictures from a trip to New York City. One abbreviation I use a lot is “bg” for photos that I specifically shot for my blog. Your second identifier can be anything that makes sense to you: the location, something about the event, a family name, and so on.

Use a dash or underscore for better readability. Here’s an example: 120105_ski.

Optional: Add specifics. When I’m in a rush to name my photos, I’ll just use:

 

  • 120105_ski_01
  • 120105_ski_02

If I have time, though, I’ll end the file name with something specific, like the name of the person or another keyword that describes the image:

  • 120105_ski_lodge
  • 120105_ski_Mom-jump
  • 120105_ski_fireside

See how quickly it all comes together? You can now tell just by the file name what is in the photo and when it was taken. Knowing this information will save you a lot of time later when you want to upload images in bulk to share them through Flickr, Picasa or Google+, Facebook, Smugmug, iCloud, or whichever service you use.

 

Tips for Photo Collections

Using intelligent file names streamlines the process of organizing photos, but there’s more you can do to stay organized when it comes time to share your images.

When you organize groups of digital photos into collections (sometimes also called albums or sets), think about who is going to view them and in what context. In all likelihood, you won’t be sitting side-by-side with Uncle Artie while he’s looking at pictures of the kids. Help him understand what he’s seeing.

Collection names. The name of a photo collection will probably be similar to, or at least reflective of, the secondary identifier in your file name. And if you’ve used a secondary identifier—tada!—the collections are already sorted for you.

Be sure the collection name is descriptive but also enticing. If you want your friends and family to actually look at the photos, the collection name needs to draw them in the same way a good headline attracts you to read an article. “Family Winter Vacation” is fine, but “Pocono Ski Trip” may be better. “Grandma’s First Ski Jump” might be even better.

Captions. Do write captions for your images. Don’t assume people know what they are seeing. Include names of people and the location at the very least. With some cameras, software, and photo-sharing sites, facial recognition features and geo-location tags will add this information for you automatically.

How many images to share? Just because a digital camera lets you take 1,000 shots in one day doesn’t mean you should share them all. Pick only the best images, and try to not to post too many duplicates when sharing your photos.

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Everyone has his or her own tolerance for how many photos they’re willing to view in one sitting. I max out somewhere between 40 and 75, depending on the type of images and how familiar I am with the people and setting. Use your judgment in deciding how many images to share in a set. If you feel you’re pushing the limit with the number of photos in a collection, just break it into two.

Picking photos to share. If you used the naming conventions I outlined above, you can easily mark your best photo among a group of duplicates as such:

 

  • 120105_ski_Mom-jump-01-best
  • 120105_ski_Mom-jump-02
  • 120105_ski_Mom-jump-03-funny

Again, see how easy it will be to pick the right images you want to share just by using smart file names? You won’t have to open and inspect each photo before sharing them. You’ll simply know based on how you labeled them.

 

Additional Resources

My method for naming and sorting photos emphasizes the value of spending a little time upfront to save you a lot of work later. It definitely considers a long-term approach to managing your photos, too.

[ Source :- Pcmag ]

6 comments

  1. My laundry room looks awful. I am trying to puzzle out if there’s really any indicate which makes it look nice organized, and thinking about setting up a few things as if you be aware of “laundry ” signs the small wood ones..

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